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Ringland Meetings & Agendas

 
Public Parish Meetings will be held at 7.30pm bi-monthly on the first Wednesday of the month and advertised on the village notice boards along with the Agenda at least 3 full days before the meeting. If there is business that requires more immediate attention those meetings will also be advertised the same as the bi-Monthly meetings.
 
A list of items on the Agenda will be posted on the village notice boards three days before the meeting date.

Dates for 2017
                                   
  
Parish Council Meetings:
Wednesdays at 7.30pm:
 
Wednesday November 1st

 

 Minutes 

of Parish Council Meetings:

 
Minutes01July2015.doc
 
 
Minutes13May2015.doc

 
 
 
 
 

Notes for the public attending Parish Council Meetings

 

 

Ringland Parish Council welcomes the public to its meetings. In fact by law members of the public must be admitted to all meetings of the full council and its committees. However, the law does not allow members of the public to take part in the debates.

 

This council, like many other parish and town councils in England and Wales, gives members of the public an opportunity to speak at some point during the meeting. We do this by temporarily adjourning the meeting this allows the public plus our District and County Councillors an opportunity to speak. It is important for you to study the agenda so that when the opportunity occurs you can make the best use of your time.

 

If you wish to raise a point which does not relate to an item on that evening’s agenda you are free to do so. However, the council’s discussion of the point might have to be delayed until a subsequent meeting as the council is unable to make a decision binding in law (this is particularly relevant to financial decisions) unless a specific item is included on the agenda.

 

Members of the council are always willing to discuss topics put forward by the public. Our agenda is prepared about a week before the next monthly council meeting so you will need to inform the Clerk or Chairman about ten days prior to the meeting. Although this might seem a long time in advance the council is required by law to publicise its agenda at least three clear days before each meeting, these days do not include the day of issue or the day of the meeting.

 

We hope that you will find the meeting useful and if you have any queries please consult the Clerk, Lisa Colman 39 The Street, Ringland, Norwich NR8 6AB (01603 260857 or parishclerk@ringlandparishcouncil.com)

 

 

 

RINGLAND PARISH COUNCIL PLANNING MEETINGS

Public Speaking Guide

HOW CAN I FIND OUT WHEN THE PARISH COUNCIL WILL CONSIDER AN APPLICATION?

The Parish Council is consulted on all planning application and gives wide publicity to all applications i.e. an agenda is placed on the Parish Noticeboards:

i.                    On village green

ii.                   Opposite Church

iii.                   Village Hall

The Council welcomes the views of the public so that these can be taken into account with applications are discussed.  When the Parish Council considers applications, the views of the objectors and supporters will be summarised in the Parish Council planning minutes.

HOW DO I ARRANGE TO SPEAK AT THE MEETING?

·        Contact the Clerk.  You must register your wish to speak by telephoning the Clerk, Mrs Lisa Colman on 01603 260857 at least 48 hours before the meeting starts if you wish to speak about the planning application.

·        If circumstances do not allow you to inform us in advance, you may attend on the day of the meeting and give your name to the clerk.  However, the Councillors reserve the right to  deny public speaking where it is found they need to establish unknown facts.

NOTE: It is always worth ringing a few days before a meeting because the applicant sometimes withdraws proposals.

WHEN AND FOR HOW LONG CAN I SPEAK?

A number of applications and report can be considered at the Parish Council Planning Meetings.  Applications on which people wish to speak will be brought forward in the agenda.

Each speaker will be given a maximum of 3 minutes or, in the case of more than one objector or supporter wishing to speak, 3 minutes for each relevant group.  The time must be allocated to a spokesperson or shared between all speakers for each group. Where an applicant and their agent intend to speak the 3 minutes is split between the two.  Speakers will not be allowed under any circumstances to exceed this time limit.

CAN I USE ILLUSTRATIVE MATERIAL TO MAKE MY POINT?

Yes.  You can bring maps, plans or photographs, which can be shown to Councillors as part of your presentation.

WHAT CAN I SAY AT THE MEETING?

Please try to be brief and to the point.  Limit your comments to the application and relevant planning issues, for example:

·        Planning policy (Government guidance, Structure and Local Plans)

·        Design, appearance, layout and effect on nearby property

·        Noise disturbance, smell and residential amenity

·        Highway safety and traffic issues

·        Impact on trees, conservation areas, listed buildings or nature conservation

 

Note: There are issues that are not relevant to planning.  We would wish to hear all of your views but some may not be able to be taken into account by the Councillors when the decision is made.

Please avoid matters which cannot be considered by the Council such as:

·        Boundary disputes, covenants or other property rights

·        Personal remarks (e.g. the applicant’s motives)

·        Reduction in property values

·        Loss of private views over the land

 

ORDER OF PRESENTATION AT THE MEETING

A meeting consists of any member, or all of the Parish Council, subject to a quorum and the Clerk to the Parish Council.

The Chairman will announce the particular item to be heard and either the Clerk or the Chairman will present the application or report based on the agenda item.  The Chairman will then invite each speaker to address the Councillors.  The order of speakers is generally:

i.                    Supporters

ii.                   Objectors

iii.                 The Ward representative may also speak at the end

 

You will have up to three minutes to put your points, subject to the restraints outlined above, and it may be helpful if you were happy to answer questions. When all the speakers have been heard, there will be a discussion amongst the Councillors and a decision will be made.

 

When the particular item you have an interest in has been heard, you may leave the meeting.

DO I HAVE TO ATTEND THE MEETING TO MAKE MY COMMENTS KNOWN TO THE COUNCIL?

No, but you can put your comments in writing.  Whilst the full text of any letters received in connection with the planning application is not relayed to council members, any issues or concerns will be included in the assessment and/or referred to in the clerk’s presentation.

You can also ask your District Councillor to speak for you.

ARE DECISIONS TAKEN AT THE MEETING?

After discussion, the Chairman will ask the Councillors to come to a decision based on the submitted documentation and public contributions.  They can decide to recommend approval or refusal of the planning application.  The decision is recorded in the minutes of the meeting by the Clerk.  Details of the recommendation are sent to Broadland District Council.

The decision on whether a planning application is granted or refused rests with the local authority, Broadland District Council.

The Parish Council submits the Council’s recommendations as a consultee to Broadland District Council. The Clark is informed at a later date of all decisions which are then reported to the next Parish Council Planning Meeting.

In addition, interested parties, members of the public or the applicant also have the right to comment or ask questions on any planning application by making direct representations to the Broadland DC Planning Department.

 

October 2011